Summary
Our growing, mid-sized pharmaceutical client has engaged GForce Life Sciences to provide a Business Services Specialist to assist the sales department in managing the communication and operations of various projects and event tasks
Job Responsibilities:
- Manage conflicting priorities and be comfortable in a fast-paced environment
- Manage and complete all required contracts, purchase orders, and SOPs.
- Analyze processes and controls within the department to ensure efficiency. Provide data, reports, and analyses
- Manage, track, organize, and maintain company/operational databases.
- Responsible for all document management for the department, including SOP maintenance. Maintain confidential records and files.
- Act as the liaison with vendors. Managing and coordinating all requests for information.
- Interacts with business leaders and their teams to provide administrative services relating to business strategy, products, processes, and systems and to support relevant day-to-day operations in the allotted timeframe
- Assist leaders as needed with moderately complex project coordination as well as departmental initiatives, including operational and project-level support for Corporate Meetings Strategy
- Assist with agendas, presentations, handouts, budgeting information, and other written materials for distribution at meetings
- Manage meetings with internal and external customers (scheduling, meeting invites, preparing agendas and collecting and distributing materials for meetings, assisting in writing meeting minutes, etc.)
- Working daily in Ariba to support SOW/MSA/PO creation, approvals, and tracking, Supplier registration/management and data entry, as well as financial tracking and invoice management,
- End-to-end management of HCP contracts within the in-house system (HIP)
- Maintain offline Excel trackers
- Identify opportunities to streamline workflows, prioritize key business activities, and develop solutions
- Manage all operational details and issues independently-take ownership for completion
- Prepare reports to document invoices if needed selecting relevant information from a variety of sources
- Onboarding/Offboarding administrative support
- Oversight of operational activities (i.e., CDAs, purchase orders, contracts, invoice management, etc.) to ensure they occur efficiently and effectively
- Daily/Weekly/Monthly reporting
Qualifications
- Bachelor's degree required
- 5+ years of similar work experience
- Must have experience with Ariba- specifically supporting MSA/SOW/PO and invoicing tasks
- Must have experience with Concur System
- Proficiency with the Microsoft Office suite, including navigating through Excel spreadsheets
- Project management experience a must
Term & Start
- Hyrbid (1 day/week) onsite in Princeton, NJ
- 12-month contract, open to extension
- 2 Video Interviews - Start 2-3 weeks from an offer
- Benefits available (Medical, Dental, Vision, 401k)
